Doctoral Student Management Application
A web portal for a university's PhD administration — profiles, supervisors, milestones, defenses and documents — with automated annual re-registration and report generation.
The challenge
PhD administration ran on spreadsheets and email threads: student status, supervisor assignments, milestones and defense scheduling all lived in different places. Annual re-registration was a manual campaign every year, and pulling reports for the graduate school meant re-collating everything by hand.
Approach
- A Spring Boot + PostgreSQL portal covering the full doctoral lifecycle — profiles, supervisors, milestones, defenses and document management.
- Automated re-registration: eligible students are rolled forward each cycle with the right checks, instead of a manual list.
- Report generation for administrators and advisors, on demand.
- Packaged with Docker and a CI/CD pipeline for repeatable deploys.
Result
Administrators and advisors work from a single source of truth, email overhead dropped, and the yearly re-registration and reporting work is now a click rather than a project.
Add the institution, number of students/programs covered, and go-live date via the admin panel.
Want an outcome like this?
One system of record replacing scattered spreadsheets and email, with re-registration and reporting that used to be manual now automated.
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